Handling an Employee Resignation

Record an employee resignation, update the final working date, and review the employee's status and access.

When an employee resigns, or the company terminates the employment relationship, HR should record the resignation details and final working date in FLEXPEO.

Step 1: Open the resignation list

  1. Go to Employee > Resignation List.
  2. Click +Add in the top right to start a new resignation record.

Step 2: Fill in the resignation details (key step)

In the new resignation page, provide the full details.

  1. Pick the resignation type:
    • Choose the reason from the dropdown (e.g. resignation, dismissal, contract end).
  2. Pick the company and department:
    • Choose the employer and department the employee belongs to.
  3. Pick the resigning employee:
    • Find and select the employee in the list.
  4. Set the resignation date:
    • This is the most important step. Enter the employee's last working day.
    • Confirm the date against the employee's approved off-boarding record.
  5. Click Save to create the record.

Step 3: Update the resignation details (if needed)

If the employee changes their mind before leaving, or the resignation date shifts, update the record.

  1. Find the record in the resignation list:
    • Click Edit or View on the relevant resignation record.
  2. Update the details:
    • Change the resignation date or type.
    • If the employee withdraws their resignation, you can delete the record.
  3. Click Save.

After saving the resignation Review the employee's status and ESS access according to your company's off-boarding process. Do not assume access has changed until you verify it in the relevant employee record.